Views: 54
| Event/Item | Frequency | Last Done | Next Due | Cost | Where/Notes |
|---|---|---|---|---|---|
| Field Day Pavilion Reservation - This is on hold and was not done for 2026 per Club officers. | Annually | February 2025 - Not done for 2026 because FD is being handled differently. | Any time after January 1st 2026. If we are going to do it get it done in January so someone else doesn't get it. | $63 | Paris Public Works 2024 Permit Here |
| WINTER Field Day ARRL tactical call sign reservation | Annually | One year in advance (About 1x1 Special Event Call Signs) | Reserve the week following Winter Field Day. No later than January 31st each year to ensure reservation. | - | W5W reserved for WFD2027. See "SUMMER Field Day ARRL tactical call sign reservation" below for link. |
| ARRL affiliate percentage update | Annually | After February meeting, membership list update for non-paying members roll purge. March 2026 | March 2027 | - | ARRL Club Record Maintenance Page |
| Texas Comptroller - File Franchise Tax - Annual No Tax Due Report - NO LONGER REQUIRED AFTER 01/01/2024. | Annually | March 3, 2023 | NO LONGER REQUIRED. | $0 | 2023 Annual No Tax Due Report - Franchise Tax |
| State of Texas - Annual Comptroller eSystems Texas Franchise Tax Public Information Report Update | Update NLT May 15 each year. | May 2, 2025 | NLT May 15, 2026. | No charge if filed timely. | Texas Franchise Tax Public Information Report link here. 2025 Report link here. |
| Domain Renewal via Google Domains - WB5RDD.ORG | Annually | February 2026 | NLT February 16, 2027 | Varies, probably $20 per domain. | Google Domains Login |
| Domain Renewal via Google Domains - WB5RDD.COM, WB5RDD.NET, RRVARC.COM RRVARC.NET, RRVARC.ORG | Annually | March 2026 | NLT February 17, 2027 | Varies, probably $20 per domain | Google Domains Login |
| ARRL Club Hardware Insurance | Annually | March 2026 | Prior to March 21, 2027 | $349.65 | ARRL Club Hardware Insurance Policy |
| Officer Elections Every March Club Meeting | Annually - Executive Officers even years, General Directors odd years. | March 2026 | March 2027 | Three board members up in 2027. | |
| State of Texas Registered Agent | Change to current Club secretary after each election. | Checked and confirmed May 6, 2026 | April 1, 2028 | $5 | Changes to the registered agent or registered office must be filed directly with the SOS and cannot be made on the PIR or OIR. The changes can be made online or on forms downloaded from the SOS website. |
| Website Hosting with Cloudways | Annually | April 2026 | April 2027 | $125 | Cloudways Login |
| Email hosted by Purelymail | Billed monthly to MS personal credit card. | About $5 per month | Purely Mail login. | ||
| IRS 501(C)3 | Annually | May 6, 2026 | May 1, 2027 (Really May 15, but Floyd Green CPA stops processing payments two weeks early, so do by NLT May 5th). | $150 | floydgreencpa.com and the Beall's have support notes. 2025 - 990N - Confirmation link here. |
| SUMMER Field Day ARRL tactical call sign reservation | Annually | One year in advance (About 1x1 Special Event Call Signs) Last successfully done June 2024 for June 2025. | Reserve the week following Summer Field Day. No later than June 30th each year to ensure reservation. | - | Summer Field Day 2026 - W5W Reservation Confirmation |
| Tour de Paris Bike Rally | Annually | Leading up to the event in July. | -$0- | Just need to make sure the website is updated. | |
| ARRL Club Liability Insurance | Annually | July 2025 | Prior to August 14, 2026 | $300 = $200 general + $100 for driver coverage. | ARRL Club Liability Insurance Policy |
| Postal Options Box Rental | Annually | August 22, 2025 | NLT August 26, 2026 | Some state filings prohibit use of a PO Box. Postal Options is the best alternative. |
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| RepeaterBook | Annual Review to confirm accuracy of listing. | April 2026 - Pages confirmed as accurate. | August 2027 | -$0- | 146.76 Repeater 444.500 Repeater |
| QRZ | Annual Review to confirm accuracy of listing. UPDATE AFTER ELECTIONS. | May 7, 2026 | May 2027 | -$0- | QRZ Record for WB5RDD |
| Radio Go-Bag/Box @ Coffee Mill Lake - Remind members of this recurring Fannin County ARC event | Annually | October 2026 | NLT September 2026 | -$0- | |
| Autumn in Bonham Bike Rally - Remind members, helping Fannin County Amateur Radio Club | Annually | October 2026 | NLT September 2026 | -$0- | |
| Lamar County Clerk dba assumed name certification | For a maximum duration of 10 years, then renewal required. | July 24, 2020 - For ten years. | Prior to July 24, 2030 | $26 (in 2020) | |
| FCC Call Sign/Station License - WB5RDD | Every 10 Years | May 2023 | March 2034 | $50 | Club Call Signs - Rules and 605-C: APPLICATION FOR AN AMATEUR CLUB Official WB5RDD Club Station License |
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